Virtual assistant monitoring softwarethat respects everyone involved
Automatic timesheets, screenshots, and AI daily work reports — so you know your VAs are shipping real work and your VAs feel trusted, not surveilled. Starts at $4.99 per seat.
No credit card. Works with VAs in the Philippines, India, LatAm, and anywhere else.
If you manage VAs, these probably sound familiar
“Am I paying for 8 hours when the VA only worked 4?”
Without automatic tracking, you rely on self-reported timesheets. Idle time, breaks, and context-switching all get billed the same as deep work.
“My VA says the task is done — is it really?”
Status messages and screenshots over Slack are easy to fake. You need an auditable record of what apps were open, when, and for how long.
“Can't manage VAs across 3 time zones manually”
When your assistants work overnight in your timezone, you can't walk by their desk. You need async proof of work, not real-time babysitting.
“Clients ask for proof of hours — I have nothing”
When end clients demand accountability, screenshots alone aren't enough. You need a formal daily report showing concrete work accomplished.
Built for the VA workflow
Everything you need to know your assistants are doing real work — nothing you don't.
AI Daily Work Reports
Every morning, get a plain-English summary of what each VA worked on yesterday — tasks, apps, meetings, focus hours. Skim 10 VAs in under 2 minutes.
Automatic Timesheets
No manual timer. Clock-in and clock-out are detected automatically from activity. Hours per project, per app, per client — all calculated for you.
Screenshots + Live View
Interval-based screenshots during work hours plus optional live view when you need to check in on a task. Both can be paused by the VA.
Productivity Scoring
Each VA gets a daily focus score based on apps used. Figma, Jira, Slack, Google Docs = productive. YouTube and Netflix = not. Categories are customizable.
Client-Shareable Reports
Export professional PDF reports or give end clients a read-only dashboard link. Perfect for VA agencies that need to justify billable hours.
VA Self-Service Portal
Every assistant can see their own hours, screenshots, scores, and daily report. They can pause for personal time. Builds trust instead of surveillance.
Who uses DeskTrust for VA management
Solo clients hiring 1–3 VAs
Founders and small businesses using Filipino, Indian, or LatAm assistants. Starts at $4.99/mo for one seat — no minimum.
VA agencies (10–200 VAs)
Agencies placing VAs with end clients. White-label reports, per-client dashboards, bulk management.
Offshore operations teams
Companies with full offshore back-office or support teams. Timezone-friendly async reporting replaces status meetings.
Evaluating other options?
See how DeskTrust stacks up against Hubstaff, Time Doctor, Clockify, Toggl, and more.
Frequently asked questions
What is virtual assistant monitoring software?
Virtual assistant monitoring software tracks the apps, websites, and work time of remote assistants so clients and VA agencies can verify billable hours and productivity. Good tools include screenshots, automatic timesheets, idle detection, and AI-generated daily work summaries that make it clear what was accomplished — not just that time was logged.
How do I track a virtual assistant I hired from the Philippines?
Most VA agencies and clients install a lightweight desktop agent on the assistant's computer. DeskTrust runs on Windows, macOS, and Linux, syncs to a cloud dashboard, and gives the VA a transparent portal to see their own data. You get screenshots, app usage, auto timesheets, and a daily AI summary of what they worked on. Average install takes under 5 minutes.
Can virtual assistants see what's being tracked?
With DeskTrust, yes. Every VA gets access to the employee portal where they can see their own hours, screenshots, productivity score, and daily summary. They can pause tracking for personal time. This transparency is why remote assistants prefer it to covert monitoring tools — it builds trust rather than erodes it.
How much does virtual assistant monitoring software cost?
DeskTrust starts at $4.99 per seat per month for the full feature set including screenshots, live view, AI daily reports, and productivity scoring. Competitors like Hubstaff and Time Doctor charge $4.99–$8.40 per user per month. There's no minimum team size — you can start with a single VA.
What should I look for in VA monitoring software?
The important features for virtual assistant work are: automatic time tracking (so VAs can't forget to start a timer), screenshots or screen recordings as proof of work, productivity scoring that distinguishes focused work from idle time, a daily summary admins can skim in 60 seconds, and an employee-facing portal that keeps the VA informed about what's tracked. Avoid tools that log keystrokes or install silently — they create legal risk and destroy trust.
Can I share a VA's work report with my end client?
Yes. DeskTrust generates professional daily reports in plain English that you can export as PDF or share with a live dashboard link. VA agencies use this to justify billing hours and reinforce accountability. End clients love seeing concrete deliverables and time breakdowns per project.
Try DeskTrust free for 30 days
No credit card. Monitor one VA or two hundred. Cancel anytime.